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IOM LIBYA MISSION IN TUNIS recrute un Project Assistant- SAR عودة إلى الفرص



انتهاء الصلاحية

26 جوان 2017 Il y a 7 ans

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تفاصيل الفرصة

الجهات المعنيّة بهذه الفرصة Tunis

Position Title: Project Assistant- SAR
Duty Station: IOM Libya in Tunis, Tunisia
Classification: G5
Type of Appointment: Special Short Term for 6 months with possibility of extension.
Estimated Start Date: As soon as possible
Closing Date: 26 June 2017
Reference Code: LY20-2017-002

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Programme Officer, the Project Assistant will be responsible, for the following activities, according to the procedures and training provided by IOM.

Core Functions / Responsibilities:

  • Liaise with peers in relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant actors.
  • Assist in the planning and implementation of field missions and trainings (Travel Authorization, security clearance).
  • Monitor and provide update to the Programme Officer on progress and, where relevant, additional needs in relation to the project implementation and follow up activities.
  • Informally translate relevant documents from English to Arabic and vice versa, provide occasional translation services in meetings.
  • Provide overall administrative support, preparing purchase requests and requests for payment.
  • Work on the procurement processes, preparing contracts with vendors, soliciting quotes.
  • Develop project documents, forms and tracking tools
  • Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms.
  • Coordinate with partners in the development and implementation of the capacity building activities for staff, beneficiaries, community structures members and government institutions staff related to community stabilization.
  • Follow up with implementing partners on financial tracking, information management and reporting.
  • Draft notes for files (NFFs) for trainings and meetings.
  • Undertake duty travel when necessary.
  • Any other duties that might be assigned.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,
  • governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues’ learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area

Communication

  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members

Professionalism

  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and
  • promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team’s work

Technical

  • Effectively applies knowledge of relevant financial discipline
  • Develops / follows internal control procedures to prevent fraud and mismanagement;
  • Ensures application of institutional financial policies and guidelines;
  • Advocates incorporation of financial considerations into processes and procedures;
  • Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff

شروط الترشّح

  • University degree in public and business administration, human resources management or other related fields with minimum 3 years of relevant professional experience
  • Work experience from an international organization is an advantage
  • Good writing, communication and negotiation skills
  • Personal commitment, efficiency, flexibility, drive for results
  • capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
  • Languages: Fluency in Arabic, English Working knowledge of French is advantage

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